Power Automate

Leveraging Microsoft Power Automate to Simplify Your Project Management

Microsoft's Power Automate (Microsoft Flow), we can help you organize and streamline your most repetitive tasks and paperless processes.

If you're already a VPO user, you know that our goal is to help you streamline your processes for your construction project management needs. We're always trying to develop new modules and systems to help you reduce your turnaround times on review processes, eliminate rework and chaos, and provide real-time updates to people working in the field.

Now, with the help of Microsoft's Power Automate (previously known as Microsoft Flow), we can help you organize and streamline your most repetitive tasks and paperless processes. Keep reading to learn more about Power Automate, how it works within VPO software, and the benefits of integration.

What is Power Automate?

PowerAutomate-iconPower Automate is a service from Microsoft that allows us to create custom solutions for VPO, on a low-code platform. With Power Automate, we can create automated workflows including sending email reminders for upcoming tasks, inviting users to VPO, or copying data to the Portfolio level within VPO.  It also enables VPO to interface with other applications too, such as Outlook, Excel, Teams, and more.

Power Automate uses triggers and actions to create chain reactions within your normal workflows. Repetitive, manual, time-consuming tasks can get done automatically. Power Automate allows for customized automations and is integrable with VPO and all of the other apps within the Microsoft 365 suite.

Ways that VPO Can Leverage Power Automate For You

At VPO, we can utilize Power Automate to clean up and organize your most repetitive processes. This is a customizable solution, and we can tailor automated workflows for your company specifically. 

There are many ways that we can utilize Power Automate to simplify your daily tasks and routines. A few examples include:

  • Automatically start an approval when a new item is added
  • Remove Expired RFQs
  • Automatically send an email regarding RFQ updates and due dates
  • Send an email to all parties needed to join your VPO instance for a project
  • Invite Construction Managers/Owners to bid
  • Set reminders
  • Directly save attachments to VPO software from your emails
  • Create workflows to automatically send follow-up emails
  • Request Manager approvals
  • Receive notifications when new files, like project drawings, are added


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The Advantages of Power Automate

1. Increase Productivity

Your repetitive tasks may seem small but all together, your daily, routine tasks, can add up to a lot of time that could be better spent. By having VPO integrate Power Automate with your project management software, you can boost your team's productivity with time-saving workflows customized to fit your unique projects. 

2. Ability to Focus on Projects from a Portfolio Level

By eliminating time-consuming tasks from your to-do list, you can spend the majority of your time focusing on your construction projects from a high level. With secure, automated workflows, you can focus on the work that drives your business and projects forward.

3. Never Miss An Update

By utilizing Power Automate, we can create automatic notifications for you and your team. You can be notified when someone submits an RFQ, when a project drawing has been uploaded, and so much more. We have the ability to customize your notifications so you're always informed on your project's latest updates. 

By leveraging Microsoft's Power Automate, VPO can help you streamline and simplify your daily, routine tasks. We can help you save time and energy, so you can keep your focus on your projects from a portfolio-wide view. If you want to learn more about how we can utilize Power Automate within your VPO platform, or if you want to learn more about VPO software, contact us today.




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