FEATURES

Capabilities You'll Gain

VPO employees, customers, and users unite and work as partners so they can reach project completion on budget, on time, and on good terms--in accordance with CMAA Standards of Practice, if desired--with an automatically generated archive of all project data and interactions.

VPO customers get everything you'd expect, and a few things you wouldn't.

VPO

Generalities & Specifics

  • RFIs, Submittals & Other Workflows

  • Program Management

  • Document Management

  • Dashboards & Analytics

What we've created goes way beyond file storage.

Streamline and enforce your processes, with automated routing of review-and-approvals via Ball-in-Court (BiC) and email notifications.

  • Requests for Information (RFIs)
  • Submittals
  • Issues
  • Action Items
  • Bid Management & Requests for Proposal (RFPs)

For portfolio planning, you'll have standardization, uniformity, and transparency.

Benefit from an executive dashboard of real-time reports and portfolio-wide views.

  • Power BI
  • ERP Integration
  • Key Performance Indicators (KPIs)
  • Capital Budget Visibility
  • Lessons Learned & Playbook

Enjoy familiar Microsoft Office 365 functionality.

Co-author, edit, and sync docs, with version history, right from your browser and mobile devices, using apps like OneDrive.

  • Robust Keyword Search
  • Metadata Tagging
  • Archive
  • Meeting Minutes
  • Customer-branded Reports

Strategic decisions should be data-driven.

Correlate and synthesize data from multiple systems, documents, and other sources--visually--facilitating transparency and uniform data consumption and processing. In partnership with VPO, you'll identify the answers you need, and build a data strategy that delivers KPIs via compelling diagrams, charts, and other images.

  • Power BI Ease & Expertise
  • Data Visualization for Business Intelligence
  • Custom Data-refresh Schedule
  • Data Sharing, via VPO and email
  • Power Automate (formerly Flow)

Change Management

VPO will help you mitigate the potentially negative impact of change on your budget and schedule--and at project completion you’ll be able to analyze the circumstances surrounding your changes, and plan for the future.


  • Checkmark Potential Change Orders
  • Checkmark Change Order Requests (CORs)
  • Checkmark Requests for Proposal (RFPs)
  • Change Orders (COs)
  • Checkmark Work Directives
  • Work Change Directives

Schedule Management

Build templates with a standard Work Breakdown Structure (WBS), using Critical Path Method (CPM), Time Impact Analysis (TIA), estimated activity durations, established logic between tasks, and estimated labor costs.


  • Project Portfolio Management (PPM)
  • Checkmark Resource Management
  • Checkmark What-if Analysis
  • Checkmark Earned Value

Financial Management

Whether it’s at the individual project level or portfolio-wide, through Enterprise Resource Planning (ERP) integration VPO gives you real-time transparency, visibility, monitoring, and budget control.


  • Budget Management
  • Checkmark Contract Management
  • Checkmark Purchase Orders (POs)
  • Checkmark Invoices
  • Checkmark Payment Applications (Pay Apps)
  • Quantity Tracking
  • Checkmark Cash-flow Estimates

Bid Management

Simply and securely invite bidders, share bid packages, provide updates and answers to questions, and notify bidders of their bids' outcomes--without their counting as users in your VPO subscription.


  • Checkmark Password-protected, Private Web Site
  • Bidder Registration for Automated Email Notifications
  • Bid Center Dashboard
  • Global Directory of Bidders
  • Downloadable Bid Packages
  • Updates, Answers to Clarification Questions & Addenda

Drawings Management

No more confusion over which is the latest version. You'll clearly and easily manage and control all revisions to your drawings and specifications.


  • Checkmark Issuance Summary for Revision Tracking
  • Checkmark Automatic Version History
  • Checkmark Metadata Tagging
  • View via Mobile Device
  • Architect's Supplemental Instructions
  • Archive

Field Reports

With a mobile device, you'll document the work performed, weather, equipment, etc., just by completing a form--automatically capturing it all in a printable report.


  • Daily Observation Reports
  • Checkmark Punchlist Management
  • Checkmark Inspection & Testing Reports
  • Checkmark Progress Photos & Videos
  • Checkmark Live Webcam Feeds
  • Checkmark Quantity Tracking
  • Checkmark Labor Tracking

Risk Management

Your VPO solution will support you in identifying, documenting, and mitigating risk so that your team and your projects meet compliance standards.


  • Checkmark Construction Industry Customs and Practices
  • Checkmark Control Plan
  • Checkmark Risk Log
  • Checkmark Issue Tracking

Safety Management

What could be more important than creating and maintaining a safe and efficient work environment? With VPO, you'll gain uniformity, monitoring, and management.


  • Checkmark Daily Safety Reports
  • Checkmark Safety Statistics
  • Checkmark Safety Documents
  • COVID-19 Checklist
  • Safety Dashboard

Claims Management

Process enforcement and a single point of record help your team avoid claims. In a dispute, you'll rely on built-in documentation functionality to strengthen your case and fast-track Discovery.


  • Automatic Audit Trail
  • Checkmark Archive
  • Checkmark Non-compliance Notices
  • Checkmark Non-conformance Notices
  • Letters

ADVANTAGES YOU'LL LEVERAGE

QUESTIONS & ANSWERS

Details on Data, Solution Architecture, Getting Started & More