Streamline Your Bidding Process with VPO Bidding
Optimize your bidding process with VPO Bidding. Save time, manage documents, and ensure fair competition with automated tools and centralized management.
Construction managers and private owners who manage their own bids can use VPO Bidding to save time and cut down on the stress of managing multiple bids.
VPO Bidding uses VPO’s familiar format to create a bid notice quickly and efficiently so that the bidders you invite receive the information as quickly as possible.
List of features
One-stop hub
VPO Bidding takes everything — your documents, communications, bidders, permissions and centralizes it into a single, accessible location, eliminating the need to manage folders, emails, and permissions across multiple platforms.
Bidder management
Bid Managers use the Bid Directory to compile potential bidders and contractors, manage their permissions and invite them to bid on projects. Bidders that have already bid on multiple projects can view their historical bids, making it easier to track participation and outcomes over a period of time.
Managing documents
VPO Bidding allows users to upload common documents once, which are then automatically included in all relevant bid packages, ensuring consistency. Bid managers can also upload unique documents such as drawings, bid forms, specifications, or addenda, streamlining the document management process and enhancing accuracy across every bid submission.
Privacy settings that benefit bid managers and bidders
Bidders have private access to their packages during preparation; owners cannot view contents until submission, ensuring confidentiality. Bid managers can respond to bidder questions either publicly (visible to all bidders) or privately (visible only to the person asking the question).
Automation and notifications
VPO Bidding empowers bid managers and their project teams with automation and notifications:
- Bid dates are enforced automatically, eliminating manual follow-up
- Standardized documents can be sent with every bid package
- Automated reminders ensure no critical deadlines are missed
- The Bid Email Notice Log captures and tracks every piece of bid-related correspondence
- Notifications alert both managers and bidders when:
- An invitation to bid is accepted
- New documents or items are added to a bid package
- A bid has been awarded or not awarded
- Revised bid dates or addenda are released with bid
- A bidder’s question receives an answer
